When we set out to design CyPics we wanted to create a windows based program that
could properly manage up to 100,000 electronic photos per MS Access album spread over
many removable volumes. It had to have strong cataloging and search capabilities. We
believed a single image would often belong in many photograph groupings. We were
committed to the concept of the PC as the media to manage and play a slide show.
The program had to be easy to use through a deceptively simple interface which does
not compromise the power of the system. Innovation was the key to the file registration
process with a single minded goal of making it fast and minimizing the labor intensity
of the process. Newly registered images had to be dynamically included in existing
photograph groupings as against static groups that require each new image to be
There is a commitment that it is your information that you enter into
our program, so you must be able to get your information out.
Information entered is accessible through use of a common database format, that is
Microsoft Access. MS Access software is not required on the computer, however power
users with it can manipulate their information store with MS Access. For those without
MS Access the image registration information is accessible via an XML export
As there are many excellent graphic image editors available, we could see little
point in creating one more. Instead we allow you to manipulate your images through your
existing specialist external graphics programs selecting the right one for each
Version 3 extends this further with
browsing. The drag and drop folder browser makes it easy to look at your
images. The minute you add the integration with the open album you suddenly have a
superbly powerful tool for image management. Truly power at your fingertips.
Version 3 extends this further with
printing. Having organized and managed your images now you can print them
pretty close to any which way you want. As many images per page as you want with
whatever of your catalog information that you want.
Version 3.5 LAN and SQL Server
support. Local area network support for reduced cost of
ownership with concurrent user licensing. SQL server support for larger databases and
sharing images across more people.
Version 3.6 adds EXIF, IPTC and flexible text
selection and printing. Extract the information from your digital
camera. Time taken, aperture, exposure, distance and much more. Set image dates to the
time taken. Select and format text for captions, popups, printing and export.
Easy to learn
All aspects of program operation are documented in context sensitive
help. Additionally a discovery system leads you through first time use of the
Browse the photos in your disk folders with a drag and drop enabled thumbnail
browser. Access full screen image previews at the double click of a mouse. Change
thumbnail size on the fly. Drag and drop both internally and externally to other
Open an album and the browser immediately integrates with the open album. See which
photos are in the album. Move images and have the album location updated automatically.
Adding, renaming and removing photos are all integrated with the open album. View and
update your album information about photos. Select photos for printing.
Drag move photo locations in the album from read only CDs to your hard drive.
Uses the recycle bin for additional security on your photos.
Directory Registration is how you get images into a CyPics database.
Images are brought into a CyPics image database through Directory Registration, a
process that locates all graphics files in a specified path and enters into the
database information regarding the file which includes location, media details,
timestamp, size and a ‘thumbnail’ image of the photograph. In this process
files that already exist in the database are ignored. As files are entered they are
marked as ‘Not Registered’. Descriptive cataloging information can be added
for each file during ‘File Registration’ which automatically follows.
CD Naming Support
With removable disks such as CDs the identification and a user friendly name
are collected so that the required volume can be requested when required.
Generated thumbnail size and quality are user configurable (these affect the
photograph album database size). Apart from being read to generate the thumbnail the
original image file is left untouched by the registration process. CyPics operations
that require the full image (slide shows, image preview, image copy etc) all require
access to the original file.
Descriptive information about an image can be entered during the File
Registration process if you so wish.
The descriptive information you can add includes a description, image date, up to 36
keywords, 3 user defined attributes each with a value and a popup note for use in slide
shows. Keywords and attribute values both accept multiple words. File registration can
be as simple or as complex as you care to make it. If all the information you want
about the image is already in the filename then you could skip it completely.
The File Registration process cycles through each of the ‘Not Registered’
files. The process can be stopped at any time and individual files that fall in the
"too hard basket" may be skipped in which case they will be left marked as
not registered and will reappear next time File Registration is run.
When registering an image the most recently used 36 keywords are available to choose
from via check boxes. Any image is limited to a maximum of 36 keywords out of an
unlimited number in the album. Simply typing it in creates a new keyword. Keywords are
useful for things like the names of people and places.
Each image can have up to three attributes. An attribute has a name and
a value, whereas a keyword has just a value. Attributes are useful for
defining things like location, a family group, categories. They can be
quite useful for classifying a collection. New attributes and value pairs
are created by simply typing them in. An unlimited number of attributes can
be in the album, though each image is limited to three.
Get your data out if you change catalog
Cataloging your image collection is an investment for the future which takes
considerable time and effort. It is your information and CyPics will help you get at
it. The album database uses Microsoft Access as its storage format so that you can
access your catalog information directly through MS Access or export it under the tools
The registration process caters for a degree of commonality between successive
photographs in time, place and people. When this is the case it speeds up registration
and required keystrokes dramatically. The speedup is facilitated by:
- Selection and sorting options that manage the order in which images are
presented for registration.
- Ability to define fixed text that is
inserted as the start of the description for each new file. This
might be the function (‘Gala Opera Night’) or the event (‘Holidays
- Descriptive text in the filename is
automatically added to the description.
- Optionally checked keywords and
description can be retained for successive images where there is a
strong degree of commonality.
- Optionally the selection of each keyword
appends the first word of the keyword onto the description.
Keywords are most commonly used for people hence the common name
(first word) is inserted into the description.
- As each keyword is selected during a
registration session it becomes available for use from quick
access check box area.
- The description is edited as one of the
last processes of the image registration.
- Access all existing keywords through a
drop down combo box.
- Access all existing attributes and their values through drop down combo
Select display regions and create
Select regions of an image to be displayed in a slide show rather than cropping and
destroying the original file. Selection can be confined to the screen ratio and hence a
resulting image that fits the full screen in a slide show.
Clone an image database entry to create multiple entries for the same image without
creating a new copy of the file. This could, for example, be to have a different
description for a second purpose or to have a zoomed region of a photograph displayed
in addition to the original.
Other functionality available from the file registration window includes:
- Preview the full image in a window
providing zooming and dragging.
- Access to multiple Image editors allowing
you to invoke your favorite image editing program for the job at
- Copy images or file locations to the
- Create an icon out of a portion of an image
Version 3 now adds:
- option added to tell CyPics to rotate an
image whenever it uses it.
- quick registration option that uses the filename to set the description.
A Picture Set is the way CyPics groups pictures together. CyPics does not rely on
directory structures or other physical settings. CyPics enables you to specify
conditions that select a group of images based on the information you have provided
when you registered the file.
Picture selection is done through a form which guides you through the process of
specifying up to 10 conditions that must be met for images to be selected. The form
provides convenient drop down boxes for selecting a data item, the test to apply and
the value to compare against. Multiple tests may be joined ( AND, OR) , tests may be
grouped together and conditions reversed (NOT).
||Conditions can be based on image date, description, directory
& filename, keyword, registration date and user defined attributes.
Additional power is gained through test conditions like contains,
starts and like. Like supports special operators (wild
cards) that match one or any number of characters in the item being
Picture Sets can be specified, tested and then saved. After defining a Picture Set
it can be used to view the selected images as thumbnails or in slide shows.
New photographs automatically added to
The main advantage of the query based approach is that as you add new images that
meet the characteristics of an existing Picture Sets then these images automatically
become part of that Picture Set. You do not have to go back and manually insert
Three Picture Sets are automatically defined whenever a new album is created.
- "All", which incorporates all images
- "All flagged images", incorporates images flagged during a slide show
- "All images without quality rating", incorporates images that have
not been rated during a slide show
The Picture Set also allows you to manage the order in which images will be
presented. You can sort on selected image data fields entered during the registration
process or select either random or manual order. If you select manual order, then
photographs can be selected and pasted into the required sequence in the thumbnails
Testing the Picture Set is part of the process. For the technically minded you can
optionally view the generated SQL (Simple Query Language) selection query or test the
resulting set by previewing all selected thumbnails.
The Picture Set definition also defines two settings for slide shows. These are the
style of transition effects to use between images and enabling or disabling image
description display for each slide
Version 3 now adds the following capabilities to the Picture Set thumbnail display:
- drop images from the album
- full screen image preview on double click
- drag and drop externally
- drag images to resequence in manual
ordered Picture Sets
- new replicate function collects images from multiple CDs and copies them
to a specified folder.
Print multiple images with powerful layout controls and the
ability to include catalog information next to the photo - print 1 to 50+ images per
page. Provides a selectable layout for number of rows and columns with
selectable text area location, size and content.
Print selected images from any thumbnail view or print entire Picture Sets.
The thumbnail view displays the images selected by a Picture Set in their
Multiple thumbnails together with their description are shown in a compact full
screen display in the Thumbnail View. Any Picture Set can be viewed as thumbnails. The
Thumbnail View is useful for verifying Picture Set selection criteria, excluding images
from a slide show, checking and modifying image registration details and
sequencing manual Picture Sets.
|Picture Set selection criteria is simply checked by viewing the
thumbnails that have been selected. The registration information of images that
should not be selected can be viewed to see if there is a problem with
individual file details or with the Picture Set selection criteria.
Quickly view registration
Registration information can be quickly seen by positioning the mouse over a
thumbnail resulting in a popup window being displayed with the information. Shifting
the mouse out of the thumbnail removes the window. Full image previews providing
zooming and dragging in the preview window are accessible by double clicking any
thumbnail. The right mouse button on a thumbnail brings up a sub-menu which enables
updating the registration details including image editing and copying the image or its
location to the clipboard.
Include sub-titles in your slide
The order of images within manually sequenced Picture Sets are set here in Thumbnail
View. Images may be selected and then pasted to a new position. Subtitles can be
specified in manual sets. During a slide show they appear as a full screen header slide
to indicate the subject of the following slides.
Slide Shows play the images selected by a Picture Set in full screen
A Slide Show takes the images selected by a Picture Set and plays them in the order
extracted by the set. The show uses the full screen expanding or contracting each image
to use as much of the display as possible. Images are advanced at a user selectable
time interval using in excess of 1,500 different image transitions. Power saving
suspends and screensaver activation are inhibited while playing a slide show.
Select the play order for CDs in a slide
The image play sequence is potentially modified by the need to retrieve images from
removable media. If the selected images span more removable volumes than are currently
mounted, a dialog box is displayed requesting the order in which to play images
from each removable volume. You can still have a CD shuffle if you want but CyPics
enables you to avoid it.
Header and trailer slides are displayed at the start and end of a picture show. The
initial header displays the Picture Set name. This 'header' slide pauses until
the space bar is pressed. Similarly there is an end of show trailing slide. These are
especially useful for creating video tapes of side shows providing an introductory
title plus letting you pause the show until you have music ready to record etc.
Text free time
As each image is shown the photograph description is displayed on the bottom of the
screen in as many lines as it takes to show it. This text is removed after a period of
time so that the full image can be seen for a portion of the overall display time.
Long image descriptions are shown for additional time with the overall image display
time being increased so that the text free time remains constant.
Image display time, the percent of time the text should be visible, transition
duration and all fonts used for title slides and image descriptions are user selectable
as is the color scheme to use for title slides.
Automa tic true-color switching
On some display hardware improved image rendition is possible by increasing the
number of colors available on the screen and reducing the screen display
resolution. CyPics can detect this situation and if the user agrees to it, CyPics will
automatically change the screen display mode for all slide shows.
The mouse pointer is suppressed and is not visible whilst playing a Slide Show. For
that reason the keyboard is used to control a slide show. The following keyboard
controls are implemented:
||Display the keyboard assistance menu
||Add 1 second to the interval between pictures
||Subtract 1 second from interval between pictures
||Move forward 1 image
||Go back one image
||Edit the registration details. Enables you to fix descriptions,
dates and other data while viewing the slide show.
||Toggle image description display on and off
||Flags an image for later retrieval.
||Quit the show.
||Set the image quality rating setting
Version 3 now adds:
- preferences enable you to restrict how
much expansion occurs on a small image
- preferences setting to turn on/off image resampling for improved expanded
Export Picture Sets to a slide show .
Any Picture Set can be exported to an area on disk ready to be written to a CD as an
autorun slide show. The exported slide show retains all the creative elements of the
original CyPics slide show, that is the sequencing, titles, sub-titles, image
descriptions and popup notes. Multiple Picture Sets can be written to the same area if
you want more than one slide show on the CD.
The CD slide show player does require a few Microsoft components to operate and will
automatically install these if necessary. The player has a reduced set of transitions,
supports continuous play plus allows selection and sequencing of multiple slide shows
on a CD. It also supports many of the same keyboard controls. The CD slide show player
will not run on systems with only 256 color support.
The CD slide show player is free as long as you are distributing the CDs at no
If you wish to sell the CDs or would like your own logo and branding on the slide
show player then there is an option for a customized version which also includes the
ability to print a copyright clause on each image and to apply a mask to protect images
Click here for
Rather than providing functions in CyPics to manage your disk storage CyPics does
the exact opposite. It provides functions for you to bring your album databases
back into synchronization with your storage after you have manipulated it with other
Directory Maintenance functions provide
- A verification summary that checks the
media, serial number, volume label, location, file size and date
time stamp of each file in the album.
- Looks for files on a new drive and if the
file name is located in the same path on the new drive updates the
media and drive letter.
- Searches for missing files by scanning a
specified path for missing graphics files. If a matching file is
found all details of the image are updated to the new location.
- A second more aggressive search for
missing files which adds close filename matching to its match
- Deletion of album entries that cannot be matched to files.
CyPics will be able to find moved files provided you have not both edited the file
with a graphics editor and made changes to its name. As long as only minor changes were
made to the name a secondary aggressive match may still find it.
Other maintenance functions enable you to manage thumbnails and photograph album
Thumbnails are the major contributor to photograph album database size. You can
temporarily reduce album size for e-mailing or putting on floppy disk by removing
thumbnails and compacting the database. After zipping the resultant album 80:1 size
reductions are not unusual.
After changing thumbnail quality and size settings all thumbnails can be
regenerated. An option also exists to regenerate thumbnails for any images that have
been edited outside of CyPics.
Database compaction is available at any time. CyPics will also provide warnings when
compaction is highly desirable.
CyPics Standard Edition (this release)
- Pentium 100
- Minimum 32Mb memory, 64Mb+ preferred
- Minimum of 800 x 600 screen resolution
- 20 Mb free disk space
- 256+ colors
- Windows '95, '98, NT, 2000, ME or XP
For Windows '95, '98, NT
- Microsoft Windows Installer
- Microsoft Data Access Components (MDAC)
In addition Windows '95 requires:
- Windows '95 requires Internet Explorer
3.02 or greater installed to access the help system
- Windows '95 requires Microsoft DCOM 95
For more information please read the Installation Guide.
JPEG and LEAD Compressed (JPG and CMP)
TIFF including LZW Compression
BMP Formats, Icons and Cursors (ICO and CUR)
PCX Formats (PCX and DCX),
Kodak Formats (PCD and FPX)
DICOM Format (DIC)
Exif Formats (TIFF and JPG)
Drawing Interchange Format (DXF)
Interchange File Formats (IFF)
Portable Bitmap Utilities (PBM)
Dr. Halo (CUT)
Microsoft Windows Clipboard (CLP)
X WindowDump (XWD)
Flic Animation (FLC)
Windows Animated Cursor (ANI)
Computer Graphics Metafile (CGM)
JBIG Format (JBG)
PhotoShop 3.0 Format (PSD)
Portable Network Graphics Format (PNG)
Truevision TARGA Format (TGA)
Encapsulated PostScript (EPS)
SUN Raster Format (RAS)
WordPerfect Format (WPG)
Macintosh Pict Format (PCT)