Export the CyPics Catalog to Adobe Lightroom 4

Adobe Lightroom 4

CyPics V4 has the capability to export cataloguing information out to the images themselves as image metadata. Provided suitable image metadata attributes are used in the export then Lightroom can read the exported information and populate its keywords and metadata from the images.

Exporting Images to Lightroom 4

Option Settings in Lightroom

Open Lightroom 4 and under Edit, Catalog Settings set the options to:

Export CyPics Attributes as Heirachical Keywords

CyPics attributes are exported as name|value which is treated by Lightroom as a heirachy. See: http://www.ronnynilsen.com/Essays/DigitalDarkroom/Keywords/.

Reorganising your keyword list in Lightroom to a consistent heirachy will give you major benefits to the organisation of your collection.

Lightroom Image Metadata

Lightroom uses image metadata standards IPTC, XMP and to a lesser extent EXIF to record its cataloguing information within the image as well as holding a copy within its own database.

IPTC Standard Usage

IPTC (International Press Telecommunications Council) is a newspaper standard which is why it does not fit properly with your photographs.

In the table that follows the IPTC usage restrictions for an attribute are shown as 'String[0,64]+'.

'String' says it is a string

0 (the first number) is the minimum length of the string

64 (the second number) is the maximum length of the string

+ (optional) says it can be a repeated attribute

When an IPTC attribute (IPTC:...) is written values will be truncated to fit within the standard length if required.

XMP Attributes

The IPTC metadata has specific rules which are enforced. The equivalent XMP attributes that are alternatives to the IPTC attributes do not have the same length restrictions. All XMP attributes are character strings.

When exporting cataloguing information to Lightroom use the XMP attributes for maximum flexibility.

EXIF

EXIF is only used for date and time, the image rating (1 to 5 stars) and image description.

Metadata Export for Lightroom Import of JPG Files

Lightroom maintains the metadata within the JPG file, it does not use XMP sidecar files (same name with an .XMP extension). The settings in CyPics should be:

� Write XMP sidecar file only (leave original image untouched)
� Write EXIF & IPTC
T Write XMP
� Create XMP sidecar files

All the required XMP fields should be checked and XMP attributes selected from the table below.

Metadata Export for Lightroom Import of RAW Files

CyPics did not support RAW however if you wish to convert your master files to RAW then this could be the ideal time. To do it you need the CyPics registered folder to contain both the JPG and RAW files with the same base name. You don't have to have a RAW file for each JPG.

Lightroom maintains the metadata of a RAW file within an XMP sidecar file. Use the same options as above for CyPics except for:

T Create XMP sidecar files

Before importing to Lightroom delete the duplicated JPG files and remove the .XMP files where the only copy of an image was the JPG file.

Lightroom IPTC Fields and Suggested Usage

The order in which Lightroom displays the information encourages the use of the top fields as the main descriptive areas. You will need to do trial exports from CyPics and imports into Lightroom to decide what the best options are for your usage.

Lightroom IPTC Field	IPTC Standard Usage	Possible Usage	IPTC Fld		CyPics Mapping
Lightroom IPTC Field	IPTC Standard Usage	Possible Usage	EXIF/IPTC	XMP	CyPics Mapping
Rating	0 to 5 (stars)	Star rating	EXIF:Rating	XMP:Rating	Quality
Color Labels		Workflow status			No equivalent
Keywords	string[0,64]+	Direct transfer of CyPics keywords and non-mapped attributes as hierarchical keywords.	IPTC: Keywords XMP:Keywords	XMP:Subject	Keywords and Attributes
Date Created		Image date	EXIF:DateTimeOriginal	XMP: DateCreated	Date
Title	string[0,64]	Short title	IPTC: Object Name	XMP:title	Description
Description (IPTC) Used elsewhere as Caption	string	More detailed information about the image	EXIF:ImageDescription	XMP:description	Description Comments
IPTC Subject Code		IPTC defines this as a 8-digit code. As an XMP attribute there are no limitations.	XMP:SubjectCode	XMP:SubjectCode
Description Writer	string[0,32]+		IPTC:Writer-Editor XMP:CaptionWriter	XMP:CaptionWriter
Category		IPTC defines this as a 3 character code. As an XMP attribute there are no limitations. Lightroom 4 Beta will not search this attribute.	XMP:Category	XMP:Category
Other Catagories	string[0,32]+	Secondary grouping. Lightroom 4 Beta will not search this attribute.	IPTC: Supplemental Categories	XMP:SupplementalCategories
Headline	string[0,256]	The image title	IPTC: Headline	XMP:Headline	Popup note
Intellectual Genre			XMP:IntellectualGenre	XMP:IntellectualGenre
IPTC Scene Code		IPTC defines this as a 6-digit code. As an XMP attribute there are no limitations.	XMP:Scene	XMP:Scene
Sublocation		Where in terms not conveyed by next item	XMP:Location	XMP:Location	Attribute?
City/State/Country	string[0,32], string[0,32], string[0,64]	As stated	IPTC: City, IPTC: Province-State, IPTC: Country-PrimaryLocationName	XMP:City, XMP:State, XMP:Country	Attribute?
Job Identifier	string[0,64]		IPTC: OriginalTransmissionReference	XMP: TransmissionReference
Instructions	string[0,256]	Supplementary information about the image or part thereof	IPTC: SpecialInstructions	XMP:Instructions	Popup note
Credit Line	string[0,32]		IPTC: Credit	XMP:Credit
Source	string[0,32]	The image source	IPTC:Source	XMP:Source	Source

CyPics Metadata Export Preferences Examples

Sample preference settings are below.

Metadata Export Settings	Attribute Export Settings

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